A luscious pavlova topped with whipped cream and fresh berries on a rustic wooden board.
Ornate stained glass window illuminates a church altar with wooden pews and red carpet in a rustic interior.
A pair of high-heeled sandals alongside jewelry items and accessories in a black and white photograph.
Elegant table setting with candles, flowers, and wine bottle in a room with mint green walls and fireplace.

ALTERNATIVE WEDDING PHOTOGRAPHER


Planning a wedding is one of the most exciting, yet overwhelming, experiences in your life (it's not all joy and excitement and us wedding vendors know that). When you decide to go down the DIY route, it gives you a level of personal control and creativity that many couples love. You get to pick every detail, handcraft decor, and make your wedding completely your own. But while a DIY wedding allows for personal touches, it also comes with a lot of logistical challenges.

That’s where a wedding coordinator comes in. Even if you’re doing most of the planning yourself, having a coordinator can ensure that your wedding day runs smoothly, allowing you to enjoy every moment without worrying about the details. Here are some compelling reasons why you should consider hiring a wedding coordinator for your wedding.

Wedding vow booklets titled 'Joey's Vows' rest on a rustic wooden surface with a decorative log beside them.
A rustic windowsill displays a vibrant floral arrangement in a terracotta pot, with a scenic countryside view outside.
Elegant reception room with turquoise walls, crystal chandeliers and round dining tables set for a formal event in a historic mansion.
Romantic table setting with wine bottles, candles, and autumn-colored flowers in a rustic venue.

They See Your Vision and Bring It to Life


You’ve spent months, maybe even years, dreaming up your perfect wedding. A wedding coordinator’s job is to understand that vision and help you execute it to perfection. Whether it’s ensuring the flowers are placed just right, the candles are lit, or the favours are neatly arranged, a coordinator will handle all the little details so that your wedding looks exactly the way you’ve imagined and you don't have to worry about these details and you can really embrace getting yourself ready for your day.

Having a professional who understands the vibe you’re going for can make all the difference, especially when let's face it, when you're juggling all the plates you may drop one.

A long wooden table set with board games and colorful ribbons in a rustic room with a fireplace.
Photos and decorative elements arranged on a white table with glass bottles and dried floral accents.

They Organise and Manage Your Timeline


One of the most crucial tasks on your wedding day is ensuring everything stays on schedule. From the moment your hair and makeup start to the first dance, every part of the day needs to flow seamlessly. A wedding coordinator will build and manage your timeline, (because your itinerary needs to be more than just timings for photos, much to my dismay haha) making sure each activity happens on time and transitions smoothly.

By keeping things on track, they can watch the clock so you don't have to and they take the pressure off you. You can be fully present, knowing that your coordinator is there to make sure nothing is delayed. Checking in with the photographer, the entertainment, the caterers and everyone else involved.

Two chocolate desserts topped with generous sprinklings of chocolate shavings and white chips on ceramic plates.
Three vintage Polaroid photographs hang on a string above delicate flowers in a black and white image.
A tropical-themed sports jersey hangs on a display with colorful garland, showcasing a leaf pattern and letter G.
Wedding reception tables set with glassware, floral centerpieces and table numbers under a white canopy with green bunting.

They Ensure Vendors Can Focus on Their Jobs


Vendors like your caterer, photographer, and florist are there to do a specific job, but without someone overseeing everything, they might get stuck in the weeds of logistical issues, like moving guests from one area to another and ensuring that everything is running on time. A coordinator ensures that each vendor can focus solely on their craft while they handle all the logistics behind the scenes.

For example, your photographer should be capturing beautiful moments — not rounding up your guests so they all sit down for speeches at the right time or ensuring that all the candles are lit before the wedding breakfast. The coordinator will take care of those little things, allowing your vendors to perform at their best.

Vintage-style display of jars and a sign reading 'Love is Sweet' on a wooden surface in black and white.
Wedding invitation with accessories including pearls, wax seal, veil, and menu details on textured background.
Rustic wooden crates filled with various packaged meats and sausages displayed for sale at a market or deli counter.

They Will Round Up Guests and wedding Party


There’s always that one groomsman who goes missing before group photos or guests who wander off to the bar before your wedding breakfast entrance. Instead of you or your family running around trying to find everyone, your wedding coordinator will step in. They’ll know exactly who needs to be where and when, rounding up everyone at the right moments and keeping things moving smoothly.

This way, you won’t have to worry about tracking people down or dealing with a delay in key events.

A delicate white flower with a dark center in a small vase, surrounded by other soft-focus floral elements.
Two elegant white wedding dresses with long sleeves hanging on wardrobe doors, shown in black and white.

They Keep Everything Running On Time


Weddings can be unpredictable, and delays are common. But when you have a wedding coordinator, you have someone dedicated to keeping everything on time. If a particular activity is running late, they will make adjustments, communicate with vendors, and move things along without you having to lift a finger.

Coordinators are experts at problem-solving, which means they can handle any unexpected hiccups so you won’t even notice them.

People in pajamas toasting with wine glasses and bottle during a celebration or gathering.
Festive table setting with disco balls, candles, greenery, and bottles of alcohol for a celebratory party atmosphere.
Two nude-colored high heels with romantic text printed on the soles about breathing, slipping, and staying, on a white background.
Vintage green glass bottles and goblets arranged on a windowsill with diamond-paned windows.

They Will Communicate with Vendors On the Day


On the day of your wedding, you do not want to be answering calls or texts from vendors asking for directions or clarifications on the wedding morning. A wedding coordinator will be the point of contact for all of your vendors, ensuring they have everything they need and are working in sync with your timeline. Which means you can turn your phone off.

Whether it’s ensuring the cake arrives on time or confirming the DJ has the correct song list, the coordinator manages the communication, allowing you to relax and enjoy your special day.

Rustic wedding reception table with wooden chairs, glassware, and natural centerpieces in a brick-walled venue.
Elegant white bridal shoes with crystal details next to floral bouquet and flowing veil on wooden surface.
Handmade floral crowns and boutonnieres with dried flowers on a tan leather surface.

You Can Truly Let Loose and Enjoy Your Day


A wedding coordinator allows you to be fully present on your wedding day. You can dance, laugh, and celebrate without worrying about anything. They are the ones checking that the cake is cut at the right moment, the speeches go off without a hitch, and the venue staff is prepared for every stage of the event.

You get to be the star of your show without having to play the role of the director.

Elegant table setting with candles, floral arrangements, and a plate of colorful appetizers including tomatoes and greens.
Elegant wedding table setting with candles, place cards, and rustic decor in a dimly lit venue.
Elegant wedding reception table with white roses, eucalyptus centerpiece and marquee letter lights glowing in background.
A wedding table setting with wine glasses and a name card reading 'Jan Max' on a pale tablecloth.

They Ensure Vendors Are Fed and Cared For


One of the less obvious but incredibly important tasks a wedding coordinator takes on is ensuring that your vendors are well taken care of. Vendors like your photographer, DJ, and videographer are likely working long hours, and they need time to eat and drink, but it’s something that can easily be forgotten in the whirlwind of the day.

A coordinator will make sure your vendors are fed, watered, and refreshed, so they can give you their best service all day long. They will also make sure they're catered for when they need to be, so they can get back to work as soon as you are finished eating as a couple. So they don't miss a single minute.

An assortment of cupcakes and pastries displayed on wooden tiers, featuring blue-frosted cupcakes and fruit-topped tarts.
Vintage wardrobe displaying a white wedding dress and jacket with a table lamp beside it in a monochrome setting.
A bohemian-style outdoor event setup with a beige teepee tent, patio heaters, and potted plants on a rustic ground.
Vintage cameras on wooden shelf below hanging colorful clothes and decorative glass window pane.

Even with the most carefully planned DIY wedding, things can go awry. Having a wedding coordinator ensures that every detail is covered, allowing you and your guests to enjoy the day without stress. They keep your vision alive, manage the timeline, handle communication, and ensure everything runs smoothly, so you can focus on what really matters: celebrating your love.

Hiring a coordinator is the secret ingredient to turning a beautifully planned DIY wedding (and in fact any wedding) into an effortlessly enjoyable celebration. After all, your wedding day should be filled with love, laughter, and fun—not logistics.

Interior with window, vase of flowers, and portrait painting on wall in elegant room.